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Seat Reservation System

Reserve Your Seat

Exterior of Newman Library

This fall, the University Libraries implemented a seat reservation system to give students an opportunity to reserve their study spot before coming to the library. Students are required to book their study time and seat online for Newman Library, the Art and Architecture Library, Veterinary Medicine Library, Virginia Tech Carilion School of Medicine Library, and the Northern Virginia Center Library. A reservation ensures that the seat is saved for you and cannot be taken by another patron during your scheduled time.

If you have used our system and would like to provide feedback, we would love to hear from you. This is a new system and we hope to adapt it to our users' needs as we go.

 

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Seat Maps

1st Floor
A seat map of the 1st floor of Newman Library
2nd Floor
A seat map of the 2nd floor of Newman Library
3rd Floor
A seat map of the 3rd floor of Newman Library
4th Floor
A seat map of the 4th floor of Newman Library
5th Floor
A seat map of the 5th floor of Newman Library
Main Floor
A seat map of the Art and Architecture Library
Main Floor

Booking Policies

Please read, as failure to follow these terms could mean forfeiture of your booking.

All patrons in the library will be required to wear a face covering at all times while in the building (those users who cannot wear a cloth mask for health reasons will need to wear a face shield). Removing your face covering can be grounds for forfeiture of your booking and you will be asked to leave the building. In order to protect public health, the University Libraries reserves the right to shut down the building in the case that compliance with the mask mandate is not being met by patrons.

Cleaning supplies will be provided at stations around the building, and patrons are asked to clean their seating area before sitting down. While the University Libraries has cleaning staff that is regularly disinfecting furniture, we cannot guarantee that any individual seat has been cleaned between one patron’s use and the next’s, so patrons should assume any seat has not been cleaned prior to their use and clean in order to protect themselves from infection.

Patrons need to check into their bookings using the automated email they received when they booked their seat or using the QR code attached to the seating area. If you fail to check into your booking, your reservation will return to the system as available time that someone else can book. In this situation, you have forfeited your booking and will be asked to vacate the seat for any user who has claimed the available time.

Patrons need to vacate their seating area promptly at the end of their booking, even if no one is waiting to take the seat. A buffer is built into the system to help avoid close contact between patrons and allow for the next user to clean the seating area before their booking starts.

Patrons may not move furniture. All furniture is placed in such a way to ensure safety protocols from the state and the University are followed. All seats, tables, and power towers are linked in our booking system and must not be moved.

Patrons may work only in reserved seating spaces. Stairwells, aisles, and other open spaces may not be used at any time.  

Given limited seating and in order to ensure as many patrons as possible have access to our facilities, the University Libraries have limited the total amount of time any individual user can reserve space in the building. Attempts to abuse this system and reserve more time than the system allows to an individual user can result in forfeiture of current and future bookings

Patrons must follow all directives from library staff, including orders to leave the building in the situation in which the library needs to close early.

In the event that one or multiple of these terms are broken, any or all of the following actions can be taken:

  • Patron receives a warning from library staff

  • Patron’s booking is forfeited

  • Patron is asked to leave the building

  • Patron’s access to the booking system is revoked

  • A Student Code of Conduct violation is filed with the Office of Student Affairs

Seats must be reserved to ensure that your seat is saved for you. If your seat is not reserved, you may be bumped by another patron who has reserved the seat. Patrons are able to book seating for up to 4 hours a day in the library. Bookings can be broken up into smaller increments, with 30 minutes as the minimum amount of time for a booking. Padding of 15 minutes will be added between bookings in order to accommodate cleaning, and bookings will be accepted up to 2 weeks in advance. If a patron fails to check in to their booking within 15 minutes of the booking’s start time, the reservation will be forfeited and become available to other patrons. Please be sure you check in when you arrive so you don't lose your seat.

Patrons will be able to book seating for up to 16 hours a day in the library, though a patron may only book a single seat for up to 12 hours. Bookings can be broken up into smaller increments, with 60 minutes as the minimum amount of time for a booking. Padding of 15 minutes will be added between bookings in order to accommodate cleaning, and bookings will be accepted up to 2 weeks in advance. If a patron fails to check-in to their booking within 15 minutes of the booking’s start time, the reservation will be forfeited and become available to other patrons.

Patrons will be able to book seating for up to 2 hours a day in the library. Bookings can be broken up into smaller increments, with 30 minutes as the minimum amount of time for a booking. Padding of 15 minutes will be added between bookings in order to accommodate cleaning, and bookings will be accepted up to 2 weeks in advance. If a patron fails to check-in to their booking within 15 minutes of the booking’s start time, the reservation will be forfeited and become available to other patrons. If patrons intend to pull books from the shelves, gloves are required for handling all materials and will be provided by library staff.

Patrons will be able to book seating for up to 4 hours a day in the library. Bookings can be broken up into smaller increments, with 30 minutes as the minimum amount of time for a booking. Padding of 15 minutes will be added between bookings in order to accommodate cleaning, and bookings will be accepted up to 2 weeks in advance. If a patron fails to check-in to their booking within 15 minutes of the booking’s start time, the reservation will be forfeited and become available to other patrons.

Patrons will be able to book seating for up to 11 hours a day in the library. Bookings can be broken up into smaller increments, with 30 minutes as the minimum amount of time for a booking. Padding of 15 minutes will be added between bookings in order to accommodate cleaning, and bookings will be accepted up to 2 weeks in advance. If a patron fails to check-in to their booking within 15 minutes of the booking’s start time, the reservation will be forfeited and become available to other patrons.