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The forums have four primary goals:

  • Form holistic knowledge from normally siloed areas of 3D/VR by bringing together experts from a wide variety of disciplines, with expertise in different aspects of the research lifecycle.

  • Develop best practices to support 3D/VR throughout the research lifecycle--including metadata schemas; workflows and tools for capturing metadata from content creation through visualization, archiving, and reuse; and repositories that enable description, discovery, and long-term preservation.

  • Establish guidelines that can serve multiple research contexts and use cases that libraries may need to support as researchers increasingly adopt 3D/VR as a research tool.

  • Develop strategies that libraries can use for creating policies and workflows for providing 3D/VR related research services.

March 1-2, 2018
Virginia Tech Executive Briefing Center
Arlington, VA Agenda

This forum looks at 3D/VR content creation and publishing projects in the context of public, private, and liberal arts institutions, as well as public libraries and library consortia. Attendees will brainstorm and analyze 3D and VR requirements as they relate to production and dissemination of research data and scholarly outputs, and will also discuss how to leverage free, web-based resources. Metadata requirements for creation, publishing, and discovery will also be a focus. The outcomes of this forum will include an overview of necessary skills, technology, labor, and other costs; workflows and metadata standards for content creation and publishing; best practices for preservation and access file formats; and implications for data curation. 

Thursday, March 1st:

  • 8:00AM - 9:00AM - Breakfast
  • 9:00AM - 9:30AM
    • Project Overview
    • Introductions
    • Code of Conduct Review
    • Overall Project Goals
    • Jennifer Moore on CS3DP Forum Project
    • 1st seat assignments
    • Forum A Structure and Goals
    • What's at your table
    • Expectations
  • 9:30AM - 10:30AM - Topic:  “3D Scanning/Modeling” - Small Group Discussion.  Break into groups based on interest and expertise. Ideally, each group should have a variety of institution types/size/budgets 
    • What resources are required to set up an all-encompassing 3D/VR program (position titles, IT infrastructure, imaging hardware types, software)?
    • Common principles of digital preservation advocate for formats that are open, non-proprietary, with broad user/community support, and lossless compression (e.g. TIFF, MKV).  Access formats tend to rely on similar criteria, but with lossy formats rather than lossless formats (e.g., jpeg, mp3,  What are the best formats in your community for saving 3D image data for access and preservation?
    • What are the best image capture methods for your respective communities? How do the features (texture, material, reflectivity, transparency, shape, size, color, volume, granularity of detail) of your image subject affect choice of image capture method (laser, structured light, photogrammetry, CT, LiDAR, multi-modal)?
    • What researchers and practitioners require penetrating 3D scanning technology (e.g. CT scanning)? Would researchers and instructors in your field benefit from the volumetric data output by such scanning techniques, assuming cost was no issue?
  • 10:30AM - 11:00AM - Break
  • 11:00AM - 11:45AM - Collate topic conclusions as a larger group.
    • Each group presents findings
    • Time for further comments
    • Conclusions
    • Transfer to master Google doc?
  • 11:45AM - 1:00PM - Lunch Break.  Food will be set up outside of the meeting room. Participants will eat in the room.
  • 1:00PM - 1:15PM - Doug Boyer Talk
  • 1:15PM - 2:00PM - Topic: Storage, Access, and Managment
    • Which components of existing 3D discovery platforms (e.g. Sketchfab, Morphosource, Thingiverse, Smithsonian) would you choose to recombine? Which would you disregard?
    • In what ways do 3D/VR data types differ? What sorts of special accommodations need to be made for them in regards to storage, access, and management?
    • What existing infrastructures are useful for supporting 3D/VR?
    • What services and systems are useful in the current environment? What is missing and necessary to develop? What should the wider community of information institutions be doing to support these needs?
    • What roles and responsibilities are required to support storage, access, and management of 3D/VR data?
    • What barriers have you encountered and what strategies have you adopted to overcome them?
  • 2:00PM - 2:45PM - Collate  topic conclusions in large group
  • 2:45PM - 3:00PM - Break
  • 3:00PM - 4:00PM - Topic: Integrating 3D into Existing Scholarly Communication and Makerspace Practices. Divide into groups based on institution (researchers sit with fellow researchers, librarians sit with librarians, vendors sit with vendors, etc.) to address the following question that applies to your group
    • Researchers: How should data be published for a journal or data repository?
    • Librarians: How should libraries support data model?
    • Vendors/trainers: How should hardware and software support metadata, replicability, and reproducibility?
    • Non-profit/cultural heritage: Have you run into any specific licensing roadblocks or cultural protocols with regards to educational 3D content?
    • How would your organization/institution use Creative Commons licensing (regardless of level) on 3D content produced in-house?
  • 4:00PM - 4:45PM - Collate topic conclusions in larger group
  • 4:45PM - 5:00PM - Heavy Appetizers served in foyer
  • 5:00PM - 5:30PM - Summary, wrap-up, end-of-day reflection
  • Dinner - Dine-arounds

Friday, March 2:

  • 8:00AM - 9:00AM - Breakfast (delivered in foyer)
  • 9:00AM - 10:00AM - Topic: Metadata requirements for publishing and discovery
    • What important discovery functions do you need? In what ways do 3D/VR products need to be searchable and retrievable for you, your institution, or others? Who do you expect will be searching and how will they be searching.
    • What metadata schemas and tools are required in 3D/VR production workflows?
    • What core metadata fields are necessary for your work?
    • How can 3D/VR production processes integrate metadata from existing sources?
    • How do we enable search and discovery across multiple collections?
    • Compared with current search tools for 3D/VR products, where do we need to be in 5 years?
  • 10:00AM - 10:20AM - Break
  • 10:20AM - 11:00AM - Collate  topic conclusions in large group
  • 11:00AM - 12:00PM -  Topic: Transparency and Documenting the process of 3D/VR Creation
    • What types of information need to be documented to support scholarship and other uses of the 3D/VR products in your discipline or institution?
    • How do you associate and interrelate documentation of the production processes with the 3D/VR products?
    • What are effective workflows to support the documentation of the process of 3D/VR creation? What are the stages? Which ones need to be documented, and how?
    • How do you evaluate and document the precision, accuracy, and scholarly value of 3D/VR products? What information do your users need to have in order to trust and effectively use the 3D/VR products?
  • 12:00PM - 1:15PM - Lunch (delivered in foyer)
  • 1:15PM - 2:00PM - Collate  topic conclusions in large group
  • 2:00PM - 2:30PM - Forum conclusions, wrap-up, and next steps
  • 2:30PM - Adjourn


This is a list of confirmed participants who will attend the forum. This list will continue to be updated.

  • Vince Rossi, 3D Imaging Program, Smithsonian Institution
  • Jon Blundell, 3D Imaging Program, Smithsonian Institution
  • Thomas Rieger, Digitization Services Section, Library of Congress
  • Stuart Snydman, Stanford University Libraries
  • Chad Hutchens, University of Wyoming Libraries
  • Jackson Cothren, Center for Advanced Spatial Technology, University of Arkansas
  • Kristy Golubiewski-Davis, UC Santa Cruz University Library
  • Jamie Wittenberg, Indiana University Libraries
  • Doug Boyer, Evolutionary Anthropology, Duke University
  • Edward Triplett, Art, Art History & Visual Studies, Duke University
  • Angel Nieves, Africana Studies, Hamilton College
  • Adam Summers, Comparative Biomechanics, University of Washington
  • Jeffrey Spies, Center for Open Science
  • Rami Madbouly, Arc/k Project
  • Scott Purdy, Arc/k Project
  • Carla Schroer, Cultural Heritage Imaging
  • Doug Gann, Archaeology Southwest
  • Jarrod Schmidt, Creaform
  • Jennifer Moore, Washington University in St. Louis University Libraries
  • Jay Schaumberg, Online Resources Inc.
  • Liz Sundermann-Zinger, Virtual and Media Services, Baltimore County Public Library
  • Nicholas Polys, Virginia Tech Advanced Research Computing

The following members of the project team will be on site at this forum

  • Nathan Hall, Virginia Tech University Libraries
  • Zhiwu Xie, Virginia Tech University Libraries
  • Matt Cook, University of Oklahoma Libraries
  • Zack Lischer Katz, University of Oklahoma Libraries
  • Jenny Johnson, Indiana University-Purdue University Indianapolis, University Library
  • Robert McDonald, Indiana University Libraries

June 13-15, 2018
Tom Love Innovation Hub, University of Oklahoma
Norman, OK

Wednesday, June 13:

Guests arrive in Norman Tuesday evening and Wednesday morning. The conference begins Wednesday afternoon.

12:30pm - Buses Pick Up Participants at Fairfield Inn (Meet in Lobby)

1-1:30pm Project Overview + Forum A Review

  • Dean of OU Libraries, Carl Grant, Introductory Remarks

  • Introductions: IMLS Project Team

  • Code of Conduct (adopted from Digital Library Federation Forum)

  • Jennifer Moore on CS3DP Project Update

  • Forum A Review - Nathan Hall

  • Forum B - Structure and Goals

Topic #1 “Developing 3D/VR tools”

1:30-1:45pm - Lightning Talk - Justin Gantenberg, Virtualitics

1:45-2:30pm - Small Group Discussion

  • Hardware and software design

  • Tool Selection for Research and teaching

  • Integration with existing data sources and visualization tools

  • Web-based and Mobile VR

2:30 - 2:50pm - Coffee Break

2:50 - 3:30pm - Collate topic #1 Conclusions as a Larger Group

Topic #2 “Using VR to Support Other Library Services”

3:30:-3:45pm - Topic #2  Lightning Talk: Peter Schreiner, North Carolina State University

3:45-4:30pm - Small Group Discussion

  • Search and Discovery

  • Special Collections Access

  • Museum Exhibitions

4:30 - 5:00pm - Collate Topic #2 Conclusions as a Larger Group

5:00-6:00pm - Catered Dinner on site

6:30 - Buses leave for Fairfield Inn.


Thursday, June 14:

Morning: Experts Discussion / Afternoon: Public Forum

7:30am - Buses pick up participants at Fairfield Inn

8:00 - 9:00am - Catered Breakfast on site

Topic #3 “Human-centered issues of 3D/VR technology use”

9:00 - 9:15am - Lightning Talk: Erin Washington  - Embodied Labs

9:15-10:00am - Small Group Discussion

  • Hygiene

  • Ergonomics

  • Safety

  • Accessibility

10:00-10:20am - Coffee Break

10:20-11:00am -  Collate topic #3 conclusions as a larger group

Topic #4 “Modifying/Repurposing 3D Models”

11:00 -11:15pm - Lightning Talk: Derek Miller, IUPUI

11:15am - 12:00pm - Small Group Discussion

  • Annotation

  • Measurement

  • Collaborative Work

  • Documenting Workflows

  • Intellectual Property Issues

12:00 - 12:30pm -  Collate Topic #4 Conclusions as a Larger Group

12:30-1:30 Catered Lunch

1:30-2pm Break + Prep for Public Forum


2:00-2:15pm - IMLS Project Program overview (Matt Cook)

Topic #5 “Course Integrations and Measuring Impact on Student Learning”

2:15 - 2:25pm Lightning Talk: Scott Warren, University of North Texas

2:30 - 3:15pm - Public Forum Lightning Talks & Discussion

  • SpringboardVR; OK Mesonet; Nanome Inc., OU Libraries Research Project; OU Libraries Portals to the Past VR Tour Series

3:15 - 4pm Moderated Public Forum Discussion

  • Open Q&A with note cards (including lightning talk Q&A)

  • Challenges Faced by Smaller Institutions

4:00-5:00pm - iHub Tour + Informal VR Usability Testing (Topic # 6) + Vendor demos

5:30pm - Buses leave for Fairfield Inn

6:45pm - Group dinners: Buses Leave Fairfield Inn for Downtown Norman

Friday, June 15:

Finish Discussion Topics + Overall Conclusions + What’s Next?

7:30am - Bus picks up participants at Fairfield Inn

8:00am-9:00am - Catered breakfast on site

Topic #7 “Sustainability: Reanimating 3D/VR objects”

9:00am - 9:15am - Lightning Talk: Anthony Sanchez, University of Arizona

9:15 - 10:00am - Small Group Discussion

  • Use cases

  • Managing Hardware Obsolescence

  • Strategies for Software Preservation

  • Interoperability

10:00-10:40am - Collate Topic #7 Conclusions as a Group

10:40 - 11:00am - Coffee Break

11:00am - 12:00pm - Overall Conclusions + Preview of Forum C

12:00pm - 1pm - Catered Lunch

1pm - Official Forum B Proceedings Conclude

1pm - 3pm - Optional Tours


Anthony Sanchez
Justin Gatenburg
Peter Schreiner
Erin Washington
Bill Sherman
Meredith Thompson
Scott Warren
Keita Funakawa
Jennifer Moore
Derek Miller
Kimberly Eke
James Hopfenblatt
Bimal Balakrishnan
Jasmine Clark
Dave Frederick

The following members of the project team will be on site at this forum

Juliet Hardesty
Nathan Hall
Robert McDonald
Matt Cook
Tara Carlisle
Zack Lischer-Katz


LIB3DVR Chicago Forum - Agenda

3D/VR Repository Practices and Standards, September 17-18, 2018

Big10 Conference Center, Rosemont, Illinois

All times posted are Central Time Zone.

Participants Arrive at Aloft O’Hare Hotel: Sunday, September 16 (Evening)

Day 1: Monday, September 17

8:00-9:00am Arrive at Big10 Conference Center and Breakfast

9:00-9:30am Welcome and LIB3DVR Project Introduction

Forum A results - ideas for publishing requirements

Forum B results - case study / usability testing

9:30-10:00am CS3DP Project Update 

10:00am-10:20am Morning Break

10:20-11:00am National Repository / Preservation efforts

NIH 3D Print Exchange; NAGPRA; APTrust; MetaArchive; DPN

11:00am-noon Defining terms and prioritizing high-level features of repositories

Noon-1:00pm Lunch

1:00-2:00pm 3D/VR repository policies and practices - case studies/workflow diagrams

Archaeology Data Services, York University; MorphoSource, Duke University; OU Libraries 3D Repository Model

2:00-3:00pm Workflow Diagram Activity

3:00-3:20pm Afternoon Break

3:20-4:30pm Come together and compare workflow diagrams

4:30-5:00pm Wrap-up/Plans for evening and next day

6:00pm Dinner


Day 2: Tuesday, September 18

8:00-9:00am Arrive at Big10 Conference Center and Breakfast

9:00-9:30am Review of common 3D/VR repository workflow diagram

9:30-10:00am Implications for Different Levels of Library Support

10:00-10:20am Morning Break

10:20-11:00am Implications for existing digital preservation models and practices

DCC lifecycle model; OAIS; FAIR

11:00am-noon Implications for creation/publication (LIB3DVR Forum A) and visualization and analysis (LIB3DVR Forum B)

Metadata standards from Forum A/CS3DP; Interoperability standards from Forums A and B

Noon-1:00pm Lunch

1:00-2:00pm Chicago Forum conclusions and areas in need of further work

END DAY 2: Adjourn (2:00pm)


  • John Bates, Chicago Field Museum
  • JP Brown, Chicago Field Museum
  • Margaret Dolinsky, Indiana University
  • Heather J. H. Edgar, University of New Mexico
  • Darrell Hurt, NIH 3D Print Exchange
  • Jamie Kelly, Chicago Field Museum
  • Meghan McCarthy, NIH 3D Print Exchange
  • Jaime Mears, National Digital Initiatives, Library of Congress
  • Jennifer Moore, Washington University in St. Louis
  • April Isch Neander, University of Chicago
  • Mark Phillips, University of North Texas
  • Helen Robbins, Chicago Field Museum
  • Stefan Serbicki, Electronic Arts
  • Kate Webbink, Chicago Field Museum
  • David Wilcox, Duraspace

The following members of the project team will be on site at this forum

  • Matt Cook, University of Oklahoma
  • Jenny Johnson, Indiana University-Purdue University Indianapolis
  • Nathan Hall, Virginia Polytechnic Institute
  • Julie Hardesty, Indiana University
  • Jamie Wittenberg, Indiana University